Skip to content

GeoBTAA Metadata Handbook

This handbook describes how to curate metadata records for the BTAA Geoportal.

Download a PDF of this site here.

Who is this for?



Information about the GeoBTAA Metadata Application Profile

How-to guides

Guidelines for identifying, submitting


Descriptions and clarifications of processes, policies, and tools

Version History

Changes for Version 4.6 (March 15, 2023)

  • New page for manually adding bounding boxes
  • Restructure using Diataxis framework
  • Remove some GEOMG how to guidelines (moved to GEOMG Wiki)
  • Clarify Editing Template differences from OGM-Aaardvark documentation
  • Added Collection Development Policy and Curation Priorities documents
  • Update input guidelines for Spatial Coverage (FAST IDs)

Changes for Version 4.5.1 (February 28, 2023)

  • Update version documentation
  • Add link to generated PDF

Changes for Version 4.5 (February 28, 2023)

  • Add Creator ID
  • Update input guidelines for Creator, Creator ID
  • Remove Harvesting Guide info (migrating to separate site)
  • Edit Submitting Metadata page
  • Minor copy editing
  • Add PDF export capability

Changes for Version 4.4 (August 23, 2022)

  • updated theme
  • reorganized and expanded navigation menu
  • new sections for Harvesting Guide and using GEOMG

Changes for Version 4.3 (August 15, 2022)

  • migrate to platform
  • update bounding box entry guidelines
  • add GEOMG page

Changes for Version 4.2 (March 24, 2022)

  • New Entry and Usage Guidelines page
  • Expands content organization model documentation
  • Changes the name of the schema from 'Aardvark' to 'OpenGeoMetadata (version Aardvark)'
  • Cleans up outdated links

Changes for Version 4.1 (Jan 2022)

  • updates Status as optional; removes controlled vocabulary
  • Clarifies relationship model

Changes for Version 4.0 (July 2021)

  • Incorporation of GEOMG Metadata Editor
  • Upgrade to Aardvark Metadata Schema for GeoBlacklight

Changes for version 3.3 (May 13, 2020)

  • Added University of Nebraska
  • Reorganized Metadata Elements to match editing template
  • Updated the “Update the Collections” section to match new administrative process for tracking records

Changes for version 3.2 (Jan 8, 2020)

  • Added Date Range element

Changes for version 3.1 (Dec 19, 2019)

  • Added collection level records metadata schema

Changes for version 3 (Oct 2019)

  • GeoNetwork and Omeka deprecated
  • all GeoBlacklight records are stored in a spreadsheet in Google Sheets
  • records are transformed from CSV to GeoBlacklight JSON with a Python script
  • additional metadata fields were added for administrative purposes
  • IsPartOf field now holds a code pointing to the collection record
  • Administrative groupings such as “State agencies geospatial data” are now subjects, not a Collection
  • updated editing templates available
  • all supplemental metadata can be stored as XML or HTML in project hosted folder
  • updated links to collections database


Handbook prepared by:

  • Karen Majewicz, Geospatial Product Manager
  • Ziying (Gene) Cheng - Graduate Research Assistant